2023 Agendas and Minutes 

To view previous minutes and agendas click here

Upcoming Council and Committee Meetings

At the 20 June 2022 Ordinary Council Meeting, Council resolved that Council and Committee Meetings will be audio recorded in accordance with Council Policy. If you are asking a public question or making a statement or deputation to the meeting this will be audio recorded. Members of the public are reminded that no other visual or audio recording of this meeting by any other means is allowed.

  • Ordinary Council Meeting: 17 April 2023, 7pm
  • Special CEO Employment Committee Meeting: 1 May 2023, 5:30pm - for the purpose of ‘Considering the documented process by which the CEO’s performance is reviewed in accordance with Schedule 2 of the Local Government (Administration) Regulations 1996’.
  • Ordinary Council Meeting: 15 May 2023, 7pm
  • Audit, Risk and Governance Committee Meeting: 22 May 2023, 5:30pm
  • Ordinary Council Meeting: 19 June 2023, 7pm

Recording of Meeting

Agenda

9.1 - Notice of Motion – Local Government Amendment Bill 2023 and future Council configuration (SJ4081) (374.42 KB)

9.2 - Notice of Motion – Keirnan Park Recreation Precinct (SJ4081) (346.82 KB)

9.3 - Notice of Motion – Nicholson Road - Rowley Road Intersection (SJ4081) (345.03 KB)

Agenda - Ordinary Council Meeting - 20 March 2023 (11.15 MB)

Minutes

Minutes - Ordinary Council Meeting - 20 March 2023 (12.48 MB)

Attachments

9.1 - attachment 1 – Local Government Amendment Bill 2023 (1.37 MB)

9.1 - attachment 2 - Correspondence from DLGSC regarding Legislative Reform Pathway - 14 March 2023 (817.72 KB)

9.2 - attachment 1 - Keirnan Park Masterplan Lifecycle Costs – State 1A and Stage 1B - 2021 (727.46 KB)

9.3 - attachment 1 - City of Armadale Email seeking Shire’s support blackspot application (4.84 MB)

9.3 - attachment 2 - Rowley and Nicholson Road intersection upgrade – City of Armadale proposed roundabout concept plan (2.70 MB)

9.3 - attachment 3 - Rowley and Nicholson Road intersection upgrade – City of Armadale accepting the Shire condition (277.65 KB)

10.1.1 - attachment 1 - Road Layout Plan and Road Name List (2.69 MB)

10.1.2 - attachment 1 - Development Plans (1.60 MB)

10.1.2 - attachment 2 - Summary of Submissions (903.96 KB)

10.1.2 - attachment 3 - Technical Assessment (1.39 MB)

10.1.3 - attachment 1 - Management Order (1.46 MB)

10.1.3 - attachment 2 - Application Details (21.24 MB)

10.1.3 - attachment 3 - Summary of Submissions (704.10 KB)

10.1.3 - attachment 4 - Clause 67 Checklist (1.06 MB)

10.1.4 - attachment 1 - Development Plans (8.22 MB)

10.1.4 - attachment 2 - Summary of Submissions (826.04 KB)

10.1.4 - attachment 3 - Clause 67 of the Deemed Provisions (1.00 MB)

10.1.5 - attachment 1 - Responsible Authority Report (5.20 MB)

10.1.5 - attachment 2 - Development Plans (44.26 MB)

10.1.5 - attachment 3 - Summary of Submissions (15.59 MB)

10.1.5 - attachment 4 - Clause 67 Assessment (4.12 MB)

10.1.6 - attachment 1 - Development Plans (41.89 MB)

10.1.6 - attachment 2 - Summary of Submissions (1.18 MB)

10.1.6 - attachment 3 - Technical Assessment (2.23 MB)

10.1.7 - attachment 1 - Application Details (10.60 MB)

10.1.7 - attachment 2 - Summary of Submissions (1.30 MB)

10.1.7 - attachment 3 - Clause 67 Checklist (1.05 MB)

10.1.7 - attachment 4 - Plans for Councils Determination (7.00 MB)

10.1.8 - attachment 1 - Local Planning Policy 3.5 - Byford Town Centre Public Realm Guidelines (50.63 MB)

10.1.8 - attachment 2 - Local Planning Policy 3.8 - Byford Town Centre Built Form Guidelines (40.98 MB)

10.1.8 - attachment 3 - Summary of Submissions (947.88 KB)

10.1.8 - attachment 4 - LPP 3.5 Schedule of Modifications (741.67 KB)

10.1.8 - attachment 5 - LPP 3.8 Schedule of Modifications (743.42 KB)

10.1.9 - attachment 1 - West Mundijong Industrial Area Discussion Paper - Survey Results (684.83 KB)

10.1.9 - attachment 2 - West Mundijong Industrial Area Outcomes Report - Engage WA (1.63 MB)

10.1.10 - attachment 1 - Proposed Cat Local Law (856.90 KB)

10.1.10 - attachment 3 - Metro council Cat Local Law key features (745.93 KB)

10.1.10 - attachment 4 - Engagement Plan Cat Local Law 2023 (1.16 MB)

10.1.10 - attachment 5 - Maps of prohibited areas (1.34 MB)

10.2.1 - attachment 1 - Keirnan Park Recreation Precinct - Reserve 7125 - Site Plan Aerial View (652.41 KB)

10.2.1 - attachment 2 - Keirnan Park Recreation Precinct - Certificate of Title - 5 Keirnan Street - Reserve 7125 (1.58 MB)

10.2.1 - attachment 3 - Keirnan Park Recreation Precinct - Site Staging Plan (1.41 MB)

10.2.1. - attachment 4 - Keirnan Park Recreation Precinct- Reserve 7125 - Areas indicated for leasing opportunity (1.02 MB)

10.3.1 - attachment 1 - Creditors List of Accounts period ending 28 February 2023 (1.26 MB)

10.3.1 - attachment 2 - Westpac Purchasing Card Report - 28 December 2022 to 29 January 2023 - Redacted (1.50 MB)

10.3.2 - attachment 1 - Monthly Financial Report - January 2023 (2.51 MB)

10.3.3 - attachment 1 – 2022-2023 Budget Review (1.93 MB)

10.3.4 – attachment 1 – Individual property details and recommendations – Change from UV to GRV (15.51 MB)

10.3.4 - attachment 2 - Individual property details and recommendations – Remain UV (20.25 MB)

10.3.4 - attachment 3 - 2022-2023 Rating Strategy (858.85 KB)

10.3.4 - attachment 4 - Flow Chart (697.34 KB)

10.3.4 - attachment 5 - Valuation of Land Application Form (911.70 KB)

10.3.4 - attachment 6 - Consolidation of responses from landowners - Part 1 (69.67 MB)

10.3.4 - attachment 6 - Consolidation of responses from landowners - Part 2 (42.39 MB)

10.3.4 - attachment 7 - Rating Policy (946.90 KB)

10.3.4 - attachment 8 - Proposed response letter recommendation for application (774.39 KB)

10.3.4 - attachment 9 - Proposed response letter – no change (815.47 KB)

10.3.5 - attachment 1 -Corporate Business Plan 2022-26 - Performance Report 1 October 2022 to 31 December 2022 (3.62 MB)

10.3.5 - attachment 2 – Corporate Business Plan 2022-23 Quarter Two Review – tracked changes (7.14 MB)

10.3.6 - attachment 1 – Correspondence from Minister for Local Government re electoral reforms - 3 February 2023 (1.83 MB)

10.3.6 - attachment 2 – Correspondence from WAEC re electoral costs - 9 February 2023 (1.50 MB)

10.3.6 – attachment 3 - Correspondence from WAEC re revised electoral costs - 24 February 2023 (753.39 KB)

10.3.6 – attachment 4 – Map of proposed polling places for in-person election on Election Day (7.91 MB)

10.3.7 - attachment 1 - draft Council Policy 3.3.7 - Electronic Meetings (841.47 KB)

10.3.7 - attachment 2 - draft Council Policy 3.3.7 - Electronic Meetings - tracked changes (1.09 MB)

10.3.8 - attachment 1 - Council Policy – Election Signage (774.79 KB)

10.3.8 - attachment 2 - Council Policy – Election Signs on Road Reserves and Shire Land – tracked changes (1.07 MB)

10.3.8 - attachment 3 - Communication Engagement Plan – Council Policy – Election Signage (1.12 MB)

10.3.8 - attachment 4 - Local Planning Policy 4.11 – Advertising – tracked changes (2.72 MB)

10.3.8 - attachment 5 - Local Planning Policy 4.11 – Advertising (1.62 MB)

10.3.8 - attachment 6 - Council Policy - Crossovers (769.23 KB)

10.3.8 - attachment 7 -Standard Specification for Construction of Crossover (2.19 MB)

10.3.8 - attachment 8 - Council Policy – Vehicle Crossings Subsidy (756.02 KB)

10.3.8 - attachment 9 - Standard Specifications for Construction of a Crossover (1.70 MB)

10.3.8 - attachment 10 - Communication Engagement Plan – Council Policy – Crossovers (1.11 MB)

10.3.8 - attachment 11 - Council Policy - Fireworks (791.06 KB)

10.3.8 - attachment 12 - Council Policy – Fireworks - tracked changes (1.06 MB)

Recording of Meeting

Agenda

9.4 - Notice of Motion – Recreation Centre Dance Floor (385.06 KB)

20 February 2023 - Item 10.3.5 - Changes to Method of Valuation used for Rating Purposes post consultation (297.85 KB)

Agenda - Ordinary Council Meeting - 20 February 2023 (6.97 MB)

Minutes

Confirmed Minutes - Ordinary Council Meeting - 20 February 2023 (7.15 MB)

Attachments

8.1 - attachment 1 - CEO Employment Committee Meeting Minutes - 6 February 2023 (1.06 MB)

8.2 - attachment 1 - Audit, Risk and Governance Committee Meeting Minutes - 13 February 2023 (1.22 MB)

9.1 - attachment 1 - Letter to Minister for Local Government regarding electoral reform advocacy (648.00 KB)

9.1 - attachment 2 - Letter to Minister for Local Government regarding electoral reform advocacy - Response (1.07 MB)

9.2 - attachment 1 - Tonkin Highway Extension Project - Correspondence to Councillors (785.61 KB)

9.3 - attachment 1 - Development Application (10.83 MB)

9.3 - attachment 2 - Response from applicant on legal - financial consequences (995.81 KB)

10.1.1 - attachment 1 - Responsible Authority Report (2.47 MB)

10.1.1 - attachment 2 - Additional Information and Revised Proposal (82.16 MB)

10.1.1 - attachment 3 - Summary of Submissions (1.19 MB)

10.1.1 - attachment 4 - Clause 67 Assessment (795.57 KB)

10.1.1 - attachment 5 - DWER Assessment of Revised Acoustic Assessment (803.68 KB)

10.1.1 - attachment 6 - Traffic Impact Statement dated March 2022 (3.67 MB)

10.1.1 - attachment 7 - Waste Management Plan dated February 2022 (1.34 MB)

10.1.1 - attachment 8 - Biological Assessment dated December 2021 (43.51 MB)

10.1.1 - attachment 9 - Bushfire Management Plan (10.02 MB)

10.1.2 - attachment 1 - Additional Information (1.46 MB)

10.1.2 - attachment 2 - Summary of Submissions (1.38 MB)

10.1.2 - attachment 3 - Acoustic Assessment (2.58 MB)

10.1.3 - attachment 1 - Development Plans (1.98 MB)

10.1.3 - attachment 2 - Summary of Submissions (673.83 KB)

10.1.3 - attachment 3 - Technical Assessment (1.69 MB)

10.1.4 - attachment 1 - Development Plans (5.94 MB)

10.1.4 - attachment 2 - Technical Assessment (1.33 MB)

10.1.5 - attachment 1 - Application Details (3.08 MB)

10.1.5 - attachment 2 - Technical Assessment (1.21 MB)

10.1.6 - attachment 1 - Draft LPP4.25 - as advertised (805.58 KB)

10.1.6 - attachment 2 - Summary of Submissions (700.47 KB)

10.1.6 - attachment 3 - Schedule of Modifications (721.85 KB)

10.1.7 - attachment 1 - Proposed Business Plan - Revised (1,005.03 KB)

10.1.7 - attachment 2 - Byford BFB Captain CESM Discussion Report (710.97 KB)

10.1.7 - attachment 3 - ESB CESM Discussion Report (729.38 KB)

10.1.7 - attachment 4 - Jarrahdale BFB Captain CESM Discussion Report (666.19 KB)

10.1.7 - attachment 5 - Keysbrook BFB Captain CESM Discussion Report (975.90 KB)

10.1.7 - attachment 6 - Mundijong BFB Captain CESM Discussion Report (664.48 KB)

10.1.7 - attachment 7 - Oakford BFB CESM Discussion Report (688.89 KB)

10.1.7 - attachment 8 - Serpentine BFB - CESM Discussion Report (1.90 MB)

10.2.1 - attachment 1 - Rivers Regional Council - Ordinary Council Meeting - Minutes - 15 December 2022 (1.02 MB)

10.2.4 - attachment 4 - Letter from Main Roads - Election Commitments 2021 - Orton Soldiers and Kargotich Roads (788.73 KB)

10.2.4 - attachment 5 - Hypergrowth Road Projects - powerpoint - PCF - 6 February 2023 - includes Funding reallocation proposal (2.08 MB)

10.2.4 - attachment 6 - Thomas Road and Kargotich Road Intersection Upgrade (19.49 MB)

10.2.4 - attachment 7 - Lot 200 Development at intersection - Rowley and Kargotich Road Intersection (877.11 KB)

10.3.1 - attachment 1 - Creditors List of Accounts period ending 31 December 2022 (1.38 MB)

10.3.1 - attachment 2 - Westpac Purchasing Card Report - 28 October 2022 to 27 November 2022_Redacted (4.33 MB)

10.3.2 - attachment 1 - Creditors List of Accounts period ending 31 January 2023 (1.08 MB)

10.3.2 - attachment 2 - Westpac Purchasing Card Report - 28 November 2022 to 27 December 2022_Redacted (3.77 MB)

10.3.3 - attachment 1 - Monthly Financial Report - November 2022 (2.52 MB)

10.3.4 - attachment 1 - Monthly Financial Report - December 2022 (2.15 MB)

10.3.5 - attachment 1 - Individual property details and recommendations – No Reply or Predominantly Non-Rural Use (100.43 MB)

10.3.5 - attachment 2 - Flow Chart (697.36 KB)

10.3.5 - attachment 3 - Rating Strategy (858.90 KB)

10.3.5 - attachment 4 - Valuation of Land Application Form (1.63 MB)

10.3.5 - attachment 5 - Consolidation of responses from landowners - Part 1 (27.02 MB)

10.3.5 - attachment 5 - Consolidation of responses from landowners - Part 2 (20.64 MB)

10.3.5 - attachment 5 - Consolidation of responses from landowners - Part 3 (21.30 MB)

10.3.5 - attachment 5 - Consolidation of responses from landowners - Part 4 (28.57 MB)

10.3.5 - attachment 6 - Rating Policy (946.99 KB)

10.3.5 - attachment 7 - Individual property details and recommendations – Predominantly Rural Use (25.88 MB)

10.3.5 - attachment 8 - Proposed response letter recommendation for application (773.83 KB)

10.3.5 - attachment 9 - Proposed response letter – no change (773.16 KB)

10.3.6 - attachment 1 - Council Policy - Health and Safety (1.34 MB)

10.3.6 - attachment 2 - Council Policy - Health and Safety - tracked changes (1,002.84 KB)

10.4.1 - attachment 1 – Local Emergency Management Committee (LEMC) - Minutes – 13 December 2022 (1.33 MB)

10.4.2 - attachment 1 - Council-Policy Civic Functions Ceremonies and Receptions and use of the Civic Centre (657.09 KB)

10.4.2 - attachment 2 – Summary of Shire of Serpentine Jarrahdale Anzac Day ceremony event delivery considerations per location (3.26 MB)

10.4.2 - attachment 3 – Communication from Returned and Services League (Serpentine Jarrahdale Sub-Branch (814.12 KB)

10.4.2 - attachment 4 – Communication from community stakeholders (773.37 KB)

10.5.1 - attachment 1 - Rivers Regional Subsidaiary - Letter from Minister for Local Government (1.14 MB)

10.5.1 - attachment 2 - Rivers Regional Subsidiary - Markup (957.58 KB)

10.5.1 - attachment 3 - Rivers Regional Subsidiary - revised Charter of the Rivers Regional Subsidiary - Final (954.15 KB)

Recording of Meeting

Shire of Serpentine Jarrahdale - Special Council Meeting - 30 January 2023

Agenda

Agenda - Special Council Meeting - 30 Jan 2023 (672.34 KB)

Minutes

Confirmed Minutes - Special Council Meeting - 30 January 2023 (736.58 KB)

Attachments

6.1.1 - Attachment 1 - Ward and Representation Review Public Submissions (140.48 KB)

6.1.1 - Attachment 2 - draft Local Government Advisory Board Submission A (326.81 KB)

6.1.1 - Attachment 3 - draft Local Government Advisory Board Submission B (327.11 KB)

6.1.1 - Attachment 4 - draft Local Government Advisory Board Submission C (310.48 KB)

6.1.1 - Attachment 5 - draft Local Government Advisory Board Submission D (331.53 KB)

6.1.1 - Attachment 6 - draft Local Government Advisory Board Submission E (332.67 KB)

6.1.1 - Attachment 7 - draft Local Government Advisory Board Submission F (266.63 KB)

6.1.1 - Attachment 8 - draft Local Government Advisory Board Submission G (309.35 KB)

6.1.1 - Attachment 9 - draft Local Government Advisory Board Submission H (335.64 KB)

6.1.1 - Attachment 10 - draft Local Government Advisory Board Submission i (326.66 KB)

6.1.1 - Attachment 11 - draft Local Government Advisory Board Submission J (326.54 KB)

6.1.1 - Attachment 12 - draft Local Government Advisory Board Submission K (328.14 KB)

6.1.1 - Attachment 13 - draft Local Government Advisory Board Submission L (327.96 KB)

6.1.1 - Attachment 14 - Correspondence from the Dept of Local Goverment dated 1 December 2022 (220.67 KB)

6.1.1 - Attachment 15 - Correspondence from the Western Australian Local Government Association dated 10 January 2023 (150.32 KB)