The Equine Advisory Group provides the Shire with advice in regards to the needs and priorities of the Serpentine Jarrahdale Equine Community and supports Council in the delivery of projects to enhance the Serpentine Jarrahdale Equine Industry and Community.

Functions

The Equine Advisory Group will:

•Advocate to the Shire on behalf of the Serpentine Jarrahdale equine industry and community, representing their needs.

•Contribute to the development, implementation and review of projects to enhance and support the Serpentine Jarrahdale equine industry and community.

•Form partnerships with and support the engagement of a broad cross-section of the Shire of Serpentine Jarrahdale equine community.

•Provide recommendations to the Council, as required, in relation to support and development of the equine industry and community in the Shire of Serpentine Jarrahdale based on stakeholder input.

The Equine Advisory Group ideally comprises 10 community members from the following areas of equine interest.

  • 2x Representatives from the Racing Industry.
  • 2x Representatives from the Equestrian disciplines.
  • 2x Representatives from the Leisure and trail riding group.
  • 2x Representatives from the Keeping of retired and companion horses group.
  • 2x Representatives from Equine businesses.

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Testing the content of this section to insert into new equine advisory group page. 

Minutes

Equine Advisory Group Minutes - 2 December 2025 (464.17 KB)

Recording of Meeting:

Agenda

10.6.1 - Shire Presence in Byford Town Centre - Offer to Lease Shop 1 in Byford Village (SJ4583) (676.59 KB)

11.1 - Urgent Business - President Coales - Leave of Absence Request (338.29 KB)

Agenda - Ordinary Council Meeting - 16 June 2025 (13.24 MB)

Minutes

Minutes - Ordinary Council Meeting - 16 June 2025 (13.60 MB)

Attachments

8.1 - attachment 1 - Minutes - Audit Risk and Governance Committee Meeting - 26 May 2025 (1.88 MB)

10.1.1 – attachment 1 – Road Layout Plan (2.51 MB)

10.1.1 – attachment 2 – Summary of Submissions (680.20 KB)

10.1.2 - attachment 1 - Road Layout Plan (996.44 KB)

10.1.3 - attachment 1 - Road Layout Plan (1.52 MB)

10.1.4 - attachment 1 - Application Details (39.13 MB)

10.1.5 - attachment 1 - Copy of Development Application (72.89 MB)

10.1.6 - attachment 1 - Proposed Doley Road Precinct Local Structure Plan Amendment No. 3 (15.48 MB)

10.1.6 - attachment 2 - Summary of Submissions (959.44 KB)

10.1.6 - attachment 3 - Schedule of Modifications (899.81 KB)

10.1.7 - attachment 1 - Proposed Scheme Amendment No.6 Report (7.70 MB)

10.1.8 - attachment 1 – Proposed Scheme Amendment No.11 Report (2.53 MB)

10.1.9 - attachment 1 - Proposed Scheme Amendment No.10 Report (1.65 MB)

10.1.10 - attachment 1 - Amendment 7 as originally advertised (2.73 MB)

10.1.10 - attachment 2 - Schedule of Submissions (2.13 MB)

10.1.10 - attachment 3 - Schedule of Modifications (1.06 MB)

10.1.10 - attachment 4 - Letter to the Minister regarding Proposed Modification #7 (2.39 MB)

10.1.11 - attachment 1 - SJ Public Health Plan 2025-2030 (2.06 MB)

10.1.11 - attachment 2 - East Metro Health Service Health and Wellbeing profile for Serpentine Jarrahdale (9.44 MB)

10.1.11 - attachment 3 - SJ Public Health Plan 2025-2030 - Survey Responses Report (3.79 MB)

10.1.11 - attachment 4 - SJ Public Health Plan 2025-2030 - Community Consultation Summary (978.27 KB)

10.1.12 - attachment 1 - Animal Management Facility Feasibility Study (5.39 MB)

10.2.2 - attachment 1 - Pathways Forward Works Plan 2026 - 2036 (2.89 MB)

10.4.1 - attachment 1 - Monthly Financial Report - April 2025 (2.28 MB)

10.4.2 - attachment 1 - List of Creditors Accounts Paid and Submitted to Council for the period ending 31 May 2025 (1.48 MB)

10.4.2 - attachment 2 - Westpac Purchasing Card Report - 28 March 2025 to 27 April 2025 - Redacted (1.94 MB)

10.4.2 - attachment 3 - Fuel Purchasing Cards Report - 01 April 2025 to 30 April 2025 - Redacted (795.02 KB)

10.5.1 - attachment 1 – Advocacy 2025 quarterly reporting July to September 2024 (1.94 MB)

10.5.1 - attachment 2 – Advocacy 2025 quarterly reporting October to December 2024 (2.78 MB)

10.5.1 - attachment 3 – Advocacy 2025 quarterly reporting January to March 2025 (3.03 MB)

10.5.1 - attachment 4 - Advocacy 2025 Final Report for April and May 2025 (1.71 MB)

10.5.2 - attachment 1 – Youth Plan 2025 – 2028 (1.01 MB)

10.5.2 – attachment 2 – Mission Australia Youth Survey 2024 (1.22 MB)

10.5.2 - attachment 3 – Youth Plan Consultation Data (711.93 KB)

10.5.2 - attachment 4 - Your Say of Youth Plan Survey Responses (644.88 KB)

10.6.1 - attachment 1 - Shire Administration Presence in Byford - Letter of Offer - Byford Village - Shop 1 (229.43 KB)

Recording of Meeting:

Agenda

10.1.4 - Addendum - Byford Administration Presence Investigation (111.91 KB)

10.4.4 - Agenda Report - Commemorative naming proposal for Reserves 19197 and 24162 (331.85 KB)

11.1 - Council Consideration of Revised Advocacy Position - DAP and SDA Applications (513.92 KB)

Agenda - Ordinary Council Meeting - 19 May 2025 (4.05 MB)

Minutes

Minutes - Ordinary Council Meeting - 19 May 2025 (4.58 MB)

Attachments

10.1.1 - attachment 1 – Scarp and Plateau Woodland and Forest Management Plan (22.32 MB)

10.1.2 - attachment 1 – Food and Farm Alliance letter proposal for Food Security Action Group (681.87 KB)

10.1.2 - attachment 2 - research paper - Shaping Effective Food Action Groups Participant Perspectives on Structure and Stakeholder Involve (1.80 MB)

10.1.2 - attachment 3 - draft terms of reference - Food Security and Peri-Urban Agriculture Action Group (1.24 MB)

10.1.4 - attachment 1 – Byford Administration Presence Investigation (5.00 MB)

10.1.5 - attachment 1 - Economic Development and Tourism Strategy 2024-2034 (4.75 MB)

10.1.5 - attachment 2 - Summary of Submissions (730.26 KB)

10.2.1 - attachment 1 - Roads Forward Work Plan - Project Priority Listing (1.99 MB)

10.3.1 - attachment 1 - List of Creditors Accounts Paid and Submitted to Council for the period ending 30 April 2025 (1.29 MB)

10.3.1 - attachment 2 - Westpac Purchasing Card Report – 28 February 2025 to 27 March 2025 – Redacted (1.44 MB)

10.3.1 - attachment 3 - Fuel Purchasing Cards Report – 01 March 2025 to 31 March 2025 – Redacted (746.21 KB)

10.3.2 - attachment 1 - Monthly Financial Report - March 2025 (1.95 MB)

10.3.3 - attachment 5 - Rating Strategy 2025-26 (877.71 KB)

10.3.3 - attachment 1 - Differential General Rates and the Minimum Payments Statement of Objects and Reasons – 4.8% (979.32 KB)

10.3.3 - attachment 2 - Differential General Rates and the Minimum Payments Statement of Objects and Reasons – 2.8% (964.18 KB)

10.3.3 - attachment 3 - Differential General Rates and the Minimum Payments Statement of Objects and Reasons – Farmland Concession (976.91 KB)

10.3.3 - attachment 4 - Differential General Rates and the Minimum Payments Statement of Objects and Reasons – Farmland Concession (976.90 KB)

10.3.5 - attachment 1 – Corporate Business Plan Performance Report 1 January to 31 March 2025 (2.97 MB)

10.3.5 - attachment 2 - Corporate Business Plan Quarter Three Review – Tracked Changes (7.31 MB)

10.3.6 - attachment 1 - Communication Plan Ordinary Local Government Election (974.78 KB)

10.3.7 - attachment 1 - DRAFT Register of Delegations and Authorisations - tracked changes (5.55 MB)

10.3.7 - attachment 2 - Updated Register of Delegations and Authorisations (4.70 MB)

10.3.8 - attachment 1 - Minutes General Meeting of Electors - 31 March 2025 (1.77 MB)

10.4.1 - attachment 1 - Bush Fire Advisory Committee Meeting Minutes - 10 April 2025 (1.46 MB)

10.4.2 - attachment 1 - Council Policy - Community Contributions (841.76 KB)

10.4.2 - attachment 2 - Council Policy - Community Contributions - tracked changes (746.86 KB)

10.4.4 - attachment 1 - Summary of Feedback - Ivy Muller Reserve – Commemorative Naming Proposal (8.48 MB)

10.5.1 - attachment 1 - Switch Your Thinking Business Plan - 2025-26 to 2029-30 (19.74 MB)

10.5.1 - attachment 2 - South East Regional Environmental Group Terms of Reference 2025-26 to 2029-30 (1.28 MB)

10.5.1 - attachment 3 - South East Regional Environmental Group Memorandum of Understanding - 2025-26 to 2029-30 (1.49 MB)

10.5.3 – attachment 1 – Landcare SJ Inc – Audited Financial Statement (7.37 MB)

10.5.3 - attachment 2 - Landcare SJ Inc - Annual Information Statement _ ACNC (3.60 MB)

11.1 - attachment 1 - Draft Submission (729.75 KB)

Livestream:

Unfortunately, there were technical issues with the livestream. The audio recording can be found below.

Due to technical difficulties, the video recording of the OCM commences during public question time. To hear audio of the full meeting, please head to the video above.

Agenda

Agenda - Ordinary Council Meeting - 14 April 2025 (3.96 MB)

Minutes

Minutes - Ordinary Council Meeting - 14 April 2025 (4.14 MB)

Attachments

8.1 - attachment 1 - Special CEO Employment Committee Meeting Minutes – 7 April 2025 (369.37 KB)

10.1.1 - attachment 1 - Development Plans (41.78 MB)

10.1.1 - attachment 2 - Summary of Submissions (869.45 KB)

10.1.1 - attachment 3 - Technical Assessment (2.36 MB)

10.1.2 - attachment 1 - Fund Balance Report DCA3 (678.76 KB)

10.1.2 - attachment 2 - Shire of Serpentine Developer Statement DCA3 (686.43 KB)

10.1.3 - attachment 1 - Scheme Amendment No. 1 - Lot 12 (No.101) King Road, Oakford - Proposed Additional Use (20.91 MB)

10.1.3 - attachment 2 - Scheme Amendment No. 1 - Summary of Submissions (1.83 MB)

10.1.4 - attachment 1 - Draft Memorandum of Understanding (3.78 MB)

10.1.5 - attachment 1 - Existing Council Policy - Mobile Food Vendors (721.37 KB)

10.1.5 - attachment 2 - Draft Council Policy - Mobile Food Vendors (722.62 KB)

10.1.5 - attachment 3 - Draft Council Policy - Mobile Food Vendors with track changes (784.40 KB)

10.1.5 - attachment 4 - Mobile Food Vendors locations (2.83 MB)

10.2.1 - attachment 1 - Petition presented to 20 May 2024 Ordinary Council Meeting - Serpentine Lifestyle Village Residents Committee (8.84 MB)

10.3.1 - attachment 1 - List of Creditor Accounts Paid and Submitted to Council for the Period Ending 31 March 2025 (1.39 MB)

10.3.1 - attachment 2 - Westpac Purchasing Card Report - 28 January 2025 to 27 February 2025 (1.79 MB)

10.3.1 - attachment 3 - Fuel Purchasing Cards Report - 1 February 2025 to 28 February 2025 (821.38 KB)

10.3.2 - attachment 1 - Monthly Financial Report - February 2025 (2.29 MB)

10.3.4 - attachment 1 - Morgan Byas resignation letter (674.91 KB)

10.3.4 - attachment 2 - Email from WAEC on local government extraordinary elections (1.58 MB)

10.4.1 - attachment 1 -Homelessness We Care Serpentine Jarrahdale and Surrounds Submission _Redacted (904.09 KB)

10.4.6 - attachment 1 - Community Contributions Policy (832.47 KB)

10.4.6 - attachment 2 - Draft Council Policy - Community Contributions - Tracked Changes (926.22 KB)

10.4.7 - attachment 2 - Lions Club of Serpentine Jarrahdale request to access further funding (677.88 KB)

10.4.7 - attachment 3 - SJ Food & Farm Alliance request to access further funding_Redacted (635.17 KB)

10.4.9 - attachment 1 - Local Emergency Management Committee (LEMC) - Meeting Minutes - 18 March 2025 (1.10 MB)

10.5.2 - attachment 1 – Rivers Regional Council Ordinary Council Meeting Minutes – 26 February 2025 (1.76 MB)

In accordance with Section 5.27 of the Local Government Act 1995, the general meeting of electors is to be held once every financial year to consider the contents of the annual report for the previous year, and consider other general business.

The 2023-24 Annual Report is available on the Shire’s website at www.sjshire.wa.gov.au.

The meeting provides an opportunity for electors to ask questions, make statements and/or put forward motions for Council’s consideration. To enable minutes to be kept in accordance with section 5.32 of the Act, electors are kindly requested, if possible, to provide in writing to the Shire, any Public Questions, Statements and / or Motions to be raised at the General Meeting of Electors, by 2:00pm on Monday, 31 March 2025. 

Public Questions, Statements or Motions for consideration can be submitted via email to info@sjshire.wa.gov.au or by using the Public Questions, Statements and Motions forms available on the Shire’s website - Public Participation » Shire of Serpentine Jarrahdale

Recording of Meeting:

Agenda

Agenda - Annual General Meeting of Electors - 31 March 2025 (256.32 KB)

Minutes

Minutes - General Meeting of Electors - 31 March 2025 (996.75 KB)

Recording of Meeting:

Agenda

9.3 - Notice of Motion - Cr Duggin - Request Main Roads WA Remove Speed Limits (404.17 KB)

Agenda - Ordinary Council Meeting - 17 March 2025 (7.92 MB)

Minutes

Minutes - Ordinary Council Meeting - 17 March 2025 (8.19 MB)

Attachments

8.1 - attachment 1 - Unconfirmed Minutes - Audit Risk and Governance Committee Meeting - 24 February 2025 (680.14 KB)

8.2 - attachment 1 - Unconfirmed Minutes - Special CEO Employment Committee Meeting - 24 February 2025 (372.30 KB)

9.2 - attachment 1 - letter from SJ Food and Farm Alliance – proposal for Food Security Action Group (681.84 KB)

10.1.1 - attachment 1 - Development Plans (2.86 MB)

10.1.1 - attachment 2 - Summary of Submissions (811.74 KB)

10.1.1 - attachment 3 - Technical Assessment (2.29 MB)

10.1.2 - attachment 1 - Development Plans (37.67 MB)

10.1.2 - attachment 2 - Summary of Submissions (2.29 MB)

10.1.2 - attachment 3 - Applicant’s LPP4.26 Benefits Analysis (1.33 MB)

10.1.2 - attachment 4 - Technical Assessment (788.03 KB)

10.1.3 - attachment 1 - SAT Decision (821.19 KB)

10.1.3 - attachment 2 - Clearing Permit (11.99 MB)

10.1.3 - attachment 3 - Staging and Locality Plans (16.14 MB)

10.1.3 – attachment 4 - Technical Assessment (884.48 KB)

10.1.3 - attachment 5 - Ground Water Modelling Assessment (1.32 MB)

10.1.3 - attachment 6 - Traffic Impact Assessment (1.36 MB)

10.1.3 - attachment 7 - Environmental Noise Assessment (4.29 MB)

10.1.3 - attachment 8 - Environmental Management Plan (1.41 MB)

10.1.3 - attachment 9 - Extractive Industry Licence Application (1.43 MB)

10.1.4 - attachment 1 - Mundijong Precinct F6 Local Structure Plan - Report and Appendices - as advertised (95.49 MB)

10.1.4 - attachment 2 - Mundijong Precinct F6 Local Structure Plan - Summary of Submissions (1.71 MB)

10.1.4 - attachment 3 - Mundijong Precinct F6 Local Structure Plan - Schedule of Modifications (966.08 KB)

10.1.5 - attachment 1 - Petition by Stephanie Griffiths - Structure Plan for Stage 2 of Doobarda Business Park - Blair Road roundabout (1.90 MB)

10.1.5 - attachment 2 - Structure Plan for Stage 2 of Doobarda Business Park - Location Plan (934.59 KB)

10.1.5 - attachment 3 - Structure Plan for Stage 2 of Doobarda Business Park Structure Plan - Map (1.06 MB)

10.1.5 - attachment 4 - Shire Comment on Draft Structure Plan - Stage 2 Doobarda Industrial Area (1.12 MB)

10.3.1 - attachment 1 - List of Creditors Accounts Paid and Submitted to Council for the period ending 28 February 2025 (1.37 MB)

10.3.1 - attachment 2 - Westpac Purchasing Card Report (1.47 MB)

10.3.1 - attachment 3 - Fuel Purchasing Card Report (1.34 MB)

10.3.2 - attachment 1 - Monthly Financial Report - January 2025 (1.75 MB)

10.3.4 - attachment 1 - 2024-2025 Budget Review (1.85 MB)

10.3.5 - attachment 1 - Corporate Business Plan Performance Report (3.35 MB)

10.3.5 - attachment 2 - Corporate Business Plan Quarter Two Review (8.24 MB)

10.3.6 - attachment 1 - Council Policy Manual - tracked changes (19.58 MB)

10.3.6 - attachment 2 - Council Policy Review 2025 Summary (3.86 MB)

10.3.6 - attachment 3 - Council Policy Manual (8.58 MB)

10.3.6 – attachment 4 - policies to be rescinded (658.08 KB)

10.3.6 - attachment 5 - Chart Account Table for Policy categorisation (650.04 KB)

10.4.1 - attachment 1 - Application to Name Rename Shire owned facilities - Reserve 19197 and 24162 - IVY MAY MULLER (309.80 KB)

10.4.1 - attachment 2 - Ivy Muller Reserve - Commemorative Naming - Hopeland Community Association (184.58 KB)

10.4.2 - attachment 1 – Letter from the Byford and Districts Country Club - Request for Financial Support (154.24 KB)

10.4.2 - attachment 2 - Byford and Districts Country Club BDCC - email regarding drainage works (258.34 KB)

Recording of Meeting:

Agenda

9.2 - Notice of Motion - Cr Duggin - Recognising Contribution of Community Groups who Volunteer at Shire-run Events (375.98 KB)

9.3 - Notice of Motion - Cr Duggin - Stall Holders and Vendors for Shire-run events (349.19 KB)

11.1 - Urgent Business - Confirmation of Payment of Creditors – January 2025 (353.78 KB)

Agenda - Ordinary Council Meeting - 10 February 2025 (7.01 MB)

Agenda Item 4.1 - Petition by Stephanie Griffiths - Blair Road, Oakford (182.39 KB)

Minutes

Minutes - Ordinary Council Meeting - 10 February 2025 (7.23 MB)

Attachments

4.1 - attachment 1 - Petition by Stephanie Griffiths - Blair Road, Oakford (1.33 MB)

8.1 - Unconfirmed Minutes - Special Audit Risk and Governance Committee Meeting - 28 January 2025 (505.58 KB)

9.3 - attachment 1 - Vendor Information Pack 2024.2025 (610.44 KB)

10.1.1 - attachment 1 - Road Layout Plan (1.44 MB)

10.1.2 - attachment 1 - Road Layout Plan (770.61 KB)

10.1.3 - attachment 1 - Road Layout Plan (2.33 MB)

10.1.4 - attachment 1 - Road Layout Plan (3.02 MB)

10.1.5 - attachment 1 - Extractive Industry Licence Application (1.84 MB)

10.1.6 - attachment 1 - DCA1 Revision 8 - Byford Traditional Infrastructure DCP (2.16 MB)

10.1.6 - attachment 2 - DCA2 Revision 5 - West Mundijong Industrial DCP (1.68 MB)

10.1.6 - attachment 3 - DCA3 Revision 2 - Mundijong-Whitby Urban Traditional Infrastructure DCP (2.00 MB)

10.1.7 - attachment 1 - Scheme Amendment No. 3 to Local Planning Scheme No. 3 - Omnibus Amendment Summary of Submissions (745.53 KB)

10.1.7 - attachment 2 – Scheme Amendment No. 3 to Local Planning Scheme No. 3 - Omnibus Amendment Report as Advertised (2.56 MB)

10.1.8 - attachment 1 - Proposed Scheme Amendment No. 8 Report (7.39 MB)

10.1.9 - attachment 1 - draft Sponsorship Agreement (455.66 KB)

10.2.1 - attachment 1 - DWER Notification - Further Contaminated Sites Works Required - Watkins Road Waste and Recycling Transfer Station (859.88 KB)

10.2.1 - attachment 2 - Talis WTS Concept Option Cost Model (1.58 MB)

10.2.1 - attachment 3 - Let s Talk Rubbish Community Survey Questions (1.34 MB)

10.2.1 - attachment 4 - Metrix Community Survey Analysis report (5.93 MB)

10.2.1 - attachment 5 - Unanalysed Open Feedback from residents on Your Say SJ (708.62 KB)

10.2.1 - attachment 6 - Ideas received from residents on Your Say SJ (784.36 KB)

10.3.1 - attachment 1 - List of Creditors Accounts Paid and Submitted to Council for the Period Ending 31 December 2024 (1.34 MB)

10.3.1 - attachment 2 - Westpac Purchasing Card Report - 28 October 2024 to 27 November 2024 - Redacted (1.94 MB)

10.3.1 - attachment 3 - Fuel Purchasing Cards Report - 1 November 2024 to 30 November 2024 - Redacted (1.03 MB)

10.3.2 - attachment 1 - Monthly Financial Report - December 2024 (1.50 MB)

10.3.4 - attachment 1 - WAEC long term agreement to conduct elections (1.36 MB)

10.3.4 - attachment 2 - WAEC cost estimate letter (755.92 KB)

10.3.4 - attachment 3 - WAEC written agreement letter (740.89 KB)

10.3.4 - attachment 4 -WAEC In Person Cost Estimate (742.61 KB)

10.4.1 - attachment 1 - Local Emergency Management Committee Meeting Minutes - 10 December 2024 (1.54 MB)

10.4.2 - attachment 1 - 2023.2024 Annual Report (28.46 MB)

10.5.1 - attachment 1 - Office Accommodation Update - PCF Presentation - 4 November 2024 - Council Chambers - Administration (8.77 MB)

10.5.1 - attachment 2 - Council Chambers Relocation Options (1,004.40 KB)

10.5.1 - attachment 3 - New Civic Space Architectural Drawings (5.08 MB)

10.5.2 - attachment 1 - PRLF Meeting Minutes - 21 November 2024 (198.04 KB)

10.5.2 - attachment 2 - PRLF constitutional changes (363.67 KB)

10.5.3 - attachment 1 - Advocacy Brochure (10.96 MB)

10.5.3 - attachment 2 - Summary of meetings (86.45 KB)

10.5.3 - attachment 3 - NGAA Position Paper (1,004.60 KB)

10.5.3 - Attachment 4 - Advocacy 2025 - Quarterly Reporting July-September 2024 (792.90 KB)

10.5.3 - attachment 5 - Advocacy 2025 quarterly reporting October to December 2024 (1.59 MB)

10.5.4 - attachment 1 - Rivers Regional Council Minutes - 12 December 2024 (1.08 MB)

10.5.6 - attachment 1 - WALGA Offer SJ Analysis Summary (IN251760) (716.45 KB)

11.1 - attachment 1 - List of Accounts Paid and Submitted to Council for the Period Ending 31 January 2025 (1.43 MB)

11.1 - attachment 2 - Westpac Purchasing Card Report - 28 November 2024 - 29 December 2024 (1.40 MB)

11.1 - attachment 3 - Fuel Purchasing Cards Report - 01 December 2024 to 31 December 2024 (1.80 MB)

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Testing the content of this section to insert into new equine advisory group page. 

Minutes

Equine Advisory Group Minutes - 2 December 2025 (464.17 KB)